Details: POSITION DESCRIPTION Position Title: Asst Director of Education Reports to: Director of EducationFunctional Area: Academics- Administrative (3001) HOURS are Monday-Thursday 1:00 p.m. to 10:30 p.m., Friday 9:30 a.m. to 12:30 p.m. Synopsis: The Assistant Director of Education is responsible for assisting in the oversight of the day and evening divisions of the academic department and ensuring academic integrity within the guidelines of institutional, accreditation, state, and federal policy and regulation. The Assistant Director of Education works under the direct supervision of the Director of Education and assists as needed in supervising the Registrar, Department Chair, faculty members, and other academic support staff, and provides guidance to students. The Assistant Director of Education also provides leadership for faculty, staff, and students in meeting the academic mission of the school. Duty 1: Student Services - Responsibilities:a. Coordinate and participate in each term’s New Student Orientation Program. b. Be accessible to students on a regular basis for questions and/or concerns.c. Provide student academic advising/counseling as needed in conjunction with Department Chairs. Ensure that all probationary students are counseled at least once each term. Assist students to develop problem-solving and decision-making abilities. Provide referrals to outside resources when counseling needs go beyond the scope of the school.d. Provide instructors and/or peers for tutoring when required.e. Ensure that accommodations are available for students with disabilities.f. Assist with the Retention Program. Plan, implement, and direct an effective student retention program. Monitor instructors’ telephone calls to students absent from class and use of Contact Manager in CampusVue. Review Contact forms, mail Excessive Absence Notices, and monitor Weekly Retention Report. g. Interview to resolve student disciplinary problems. Complete and maintain necessary documentation. When required, refer dispute resolution to Campus Director.h. Interview non-returning students to determine and document cause.i. Interview re-entering students to determine readiness and dedication to pursuit of academic goals. Duty 2: Assist with the Creation/Maintenance of Schedules of Classes - Responsibilities:a. Ensure effectiveness and efficiency of course offerings and the utilization of faculty and facilities by maximizing overall student-teacher ratios.b. Assist in scheduling all full- and part-time faculty members for maximum class loads.c. Meet with faculty individually to discuss teaching assignments, textbooks, course syllabi, and weekly lesson plans at least one month prior to class start.d. Assist with quarterly registration of students. With Registrar and Department Chair, schedule new, continuing, and re-entering students. e. Assist in ensuring all continuing students receive class schedules for the next term prior to week 11 for the current term. f. Assist to ensure that all classes are conducted as scheduled. Monitor classroom activities by walking about the hallways and observing daily.g. Maintain a file of substitute teachers who may be called to fill in on a temporary basis as needed. Duty 3: Instructional Materials, Equipment, and Facilities - Responsibilities:a. Ensure Instructors’ use of appropriate instructional methods, materials, and equipment.b. Review instructional materials and aids on an on-going basis.c. Assist in maintaining a record of all guest speakers and topics. Duty 4: Academic Administration/Record Keeping - Responsibilities:a. Monitor daily attendance sheets for evening classes.b. Assist in auditing student records to ensure documentation in file is complete.c. Ensure Instructors maintain accurate grade records and other records. Duty 5: Management/Oversight/Professional Development/Training - Responsibilities:a. Assist in the hiring, training, supervision, and retention of a qualified faculty and staff in accordance with institution, state, accrediting, and other regulatory and policy guidelines. Coach as needed.b. Assist in providing quarterly in-service training programs for day and evening faculty members each year. c. Collect documentation of professional development activities from evening faculty quarterly and ensure submission of appropriate documentation. d. Assist in conducting pre-service orientation programs for all new Instructors prior to the start of each term. Provide each new Instructor with a mentor during the first term of employment.e. Maintain regular office hours each week and help ensure consistency between day and evening policies, procedures, and instruction.f. Participate in professional development and in-service activities.g. Adhere to the Employee Handbook, Faculty Handbook, Catalog, and other school policy and procedures and any amendments thereto.h. Perform other duties and responsibilities as assigned by Campus Director. Duty 6: Communication/Decision-Making - Responsibilities:a. Participate in regular meetings with academic faculty and staff to ensure continuity of communications between day and evening divisions. Prepare and maintain minutes of these meetings including agenda and attendance.b. Visit, observe, and evaluate new evening Instructors’ performance during the first three weeks of class and complete a written evaluation followed by a discussion of the evaluation with the Instructor; maintain copies of evaluations in personnel files. This is to be done with the Director of Education.c. Visit, observe, and evaluate all continuing evening Instructors’ (both full- and part-time) performance as directed by the Director of Education followed by a discussion of the evaluation with the Instructor; maintain copies of evaluations in personnel files. Observe and evaluate more frequently if warranted.d. Conduct on-going evening faculty coaching as indicated by evaluation results. e. Act as a liaison between faculty and students and the Director of Education. Ensure timely follow-up and review for any delegated duties.
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