Details: Summary The Assistant to the Dean is a non-tenured position responsible for assisting the Dean of CCOM with administration of Chicago College of Osteopathic Medicine. Essential Duties and Responsibilities Advise students on residency application process. Oversee the Medical Student Performance Evaluation program. Monitor and update the college catalog, policies and manuals to remain current. Oversee the appointment process for new faculty. Contribute to strategic plan. Prepare reports for all such agencies and bodies as assigned. Supervise the office in the absence of the Deans. Coordinate special projects independently (orientation, white coat ceremony, bridging ceremony, freshman welcome dance, graduation banquet, graduation ceremony, health fairs, Dean’s Advisory Board, and other projects as developed. Oversee accurate transcript records. Assist in hiring and training support personnel. Assist the Deans in advising student of University/College policies and procedures. Assist the Dean in revising the official catalog, brochures, and handbook for the College annually. Maintain records necessary for proper oversight. Promote good working relationships with other colleges at MWU. Serve on college committees. All other duties as assigned by the Dean Supervisory Responsibilities The Assistant to the Dean has supervisory responsibilities over appropriate departments and support staff. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Other Qualifications Ability to read, analyze, and interpret the most complex documents. Ability to respond effectively to the most sensitive inquiries or complaints. Ability to write speeches, letters and articles using original or innovative techniques or style. Ability to manage the timeline for all functions of the CCOM Dean’s Office so all tasks and events are completed in a quality, professional manner. Education and/or Experience The Assistant to the Dean is completing or has completed a master’s degree in an education-related field. This position requires 5 years administrative experience. Computer Skills Computer proficiency in MS Office (Word, Excel, and Outlook) required. Proficiency in New Innovation system and MS PowerPoint desired. Language Skills Intermediate skills: Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization. Reasoning Ability Intermediate skills: Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Mathematical Ability Basic skills: Ability to add, subtract, multiply, and divide all units of measure using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to interpret bar graphs. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand, walk, sit, use hands to finger, handle or feel; and talk and hear. The employee is occasionally required to reach with hands and arms; climb or balance; and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position is occasionally exposed to fumes or airborne particles and regularly exposed to outdoor weather conditions. The noise level in the work environment is usually moderate.
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